The Chair of the Department of Horticulture and Crop Science shall serve as chair of the CVRDC; the Associate Chair of the Department of Horticulture and Crop Science shall serve as vice chair. A plant breeder in the Department of Horticulture and Crop Science shall serve as secretary of this committee. The committee shall be empowered to call upon the service of other individuals (on an ad hoc basis) for advice and assistance in accordance with committee determination as to need for such advice and assistance.
All meetings of the committee must have a quorum of at least 10 members to conduct official committee business. Majority rule shall be recognized in all decisions of the committee. Committee governance shall be in accordance with Robert's Rules of Order. All votes shall be by ballot except where voice votes are agreed to unanimously by the voting members present. The breeder(s) involved in a variety or line release and members with direct proprietary interests in the proposed variety release shall abstain from voting on such releases.
The foregoing committee shall become one of the "continuing standing committees" of the College of Food, Agricultural, and Environmental Sciences, The Ohio State University, the Ohio Agricultural Research and Development Center, and Ohio State University Extension. Prior to July 1 each year, suggestions for changes in committee membership shall be made by those administrative officers to whom members of the committee regularly report. If no recommendations for change are received prior to July 1 of each year, the OARDC Director will reappoint all members for the succeeding committee year, which will commence on September 1 each year.
It is essential that the committee chair or vice chair establish regular meeting dates each year covering the period September 1 through the following August 31 and make known those dates to all members of the committee. Special meetings may be authorized by majority vote of the Executive Committee of the CVRDC which is comprised of the chair, vice chair, secretary, the representative of the OSIA, and the representative of the Ohio Department of Agriculture, or upon petition by a majority of the total committee membership.
Each committee member shall consult with his or her supervisor or other appropriate official as to an individual who can be named as an official substitute and such substitute member shall attend all "specially called" meetings which cannot be attended by the regularly appointed member. Substitute membership will enjoy voting privileges at all such meetings. Minutes of each regular or special meeting shall be sent to each member of the committee, as well as to the Director of the Ohio Department of Agriculture and to the Director and Associate Director of OARDC. The Director of OARDC reviews and must approve all CVRDC meeting minutes.