Ohio State University Extension Bulletin

Computerized Farm Record Keeping with Quicken® 2003

Bulletin 908

Data Entry

The following examples cover common farm business transactions. We start with simple single category transactions and move to more complex multiple category income and expense transactions. You will learn how to enter, edit, void and memorize transactions.

Example 9: Memorizing a Transaction as Percentages

A memorized transaction is a transaction that is saved so you can reuse the steps on later transactions without keying them all in again. This is useful for payments that you make on a repeated basis, e.g., utilities. If you memorize the transaction as a percentage, the next time you use this transaction, Quicken will automatically split the amount of the transaction based on the percentage of the first transaction you memorized.

You write a check to American Electric Power for an electric bill. You have one meter on the farm. Home use and farm use are on the same bill. You have determined that 75% of every bill is for farm use and 25% is for home use.

Num: Click on Num field, Click Next Check Num.

Date: Click the Date field. Use the calendar or +/- keys to set proper date.

Payee: Click on the Payee field. Type American Electric Power.

Payment: Click on the Payment field. Type 125.00.

Category/Class: Click Split in the lower right hand corner of the transaction. Click the down arrow in the Category field on line 1, Click Utilities:Electric, Type /g (for Gen Farm class), Click in the Memo field and Type 1500 Kilowatt hours, Click the calculator button in the Amount field, Click 125 X .75 Click Enter on the calculator, Click Next, Click the down arrow in the Category field on line 2, Click Utilities:Hutilities, Type /h (for Home class), Click in the Memo field and Type 500 Kilowatt hours, Click Next, Click OK.

Memorize: Click Edit (in lower right hand corner of transaction), Click Memorize Transaction, Quicken will ask you if you want to memorize this transaction as percentages.

Click Yes, Click OK.

Record: Click Enter.

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All educational programs conducted by Ohio State University Extension are available to clientele on a nondiscriminatory basis without regard to race, color, creed, religion, sexual orientation, national origin, gender, age, disability or Vietnam-era veteran status.

Keith L. Smith, Associate Vice President for Ag. Adm. and Director, OSU Extension.

TDD No. 800-589-8292 (Ohio only) or 614-292-1868

Num:	Click on *Num* field, Click Next Check Num.
Date:	Click the *Date* field. Use the calendar or +/- keys to set proper date.
Payee:	Click on the *Payee* field. Type American Electric Power.
Payment:	Click on the *Payment* field. Type 125.00.
Category/Class:	Click Split in the lower right hand corner of the transaction. Click the down arrow in the *Category* field on line 1, Click Utilities:Electric, Type /g (for Gen Farm class), Click in the *Memo* field and Type 1500 Kilowatt hours, Click the calculator button in the *Amount* field, Click 125 X .75 Click Enter on the calculator, Click Next, Click the down arrow in the *Category* field on line 2, Click Utilities:Hutilities, Type /h (for Home class), Click in the *Memo* field and Type 500 Kilowatt hours, Click Next, Click OK.
Memorize:	Click Edit (in lower right hand corner of transaction), Click Memorize Transaction, Quicken will ask you if you want to memorize this transaction as percentages. Click Yes, Click OK.
Record:	Click Enter.